Meeting Room Reservations

Information on reservations for The Park at Flat Rock can be found here.

• Meeting rooms in the Village Hall are available to any nonprofit, civic group or government agency. Groups dealing with subjects of broadbase community interest may be considered. 
• Regular business hours for the Village of Flat Rock Town Hall are 9:00 a.m. to 4:00 p.m. Monday to Friday. Meetings may be scheduled in the Highlander Conference Room, which seats up to 8 people, during regular business hours only. The Nick Weedman Assembly Room, which seats up to 60 people, is available outside of regular working hours until 6:00 p.m. by special arrangement only. Reservations outside of regular business hours must be confirmed the day before the meeting.
• If your meeting begins after 4:00 p.m., staff will arrive fifteen minutes before the starting time you have requested. No meeting participant may stay after 6:00 p.m. Because staff are affected, if you have any change to your meeting hours or wish to cancel your meeting, you must let us know at least five hours before your meeting time. If you fail to provide sufficient notice, your group will no longer be allowed to use the meeting rooms.
• Reservations may be made for an upcoming calendar year NO EARLIER than December 1st of the current year. A completed reservation form is required. A room MAY NOT be reserved until a completed reservation form is on file with the Village Clerk.
• Room reservations for nonprofit and civic groups may be canceled if room is needed to conduct government business.
• When making a reservation, the user group must provide the name and telephone number of the person responsible, who must live within the incorporated boundaries of the Village of Flat Rock.
• Both the user group and the responsible person will be held accountable for cleaning the room, bagging all trash, and returning the room to its original setup.
• A deposit may be required on a case-by-case basis. The deposit would be used by the village to offset any cleanup costs. The Village Administrator or her designated representative is responsible for deciding when a fee will be charged and the amount.
• Doors must be closed during meetings.
• Alcoholic beverages are not permitted on Village Hall premises..
• The person making application for use of village facilities acknowledges receipt and understanding of the rules and regulations governing their use.

FAILURE TO ABIDE BY THESE RULES & REGULATIONS MAY RESULT IN LOSS OF PRIVILEGE FOR FUTURE USE OF MEETING ROOMS