Meeting Room Reservations
Information on reservations for The Park at Flat Rock can be found here.
- Meeting rooms in the Village Hall are available to any nonprofit, civic group or government agency. Groups dealing with subjects of broadbase community interest may be considered.
- The Highlander Conference Room, which seats a maximum of 8 people, is only available 9:30 a.m. to 4:00 p.m., Monday through Friday. The Assembly Room, which seats a maximum of 60 people, may be available outside of normal working hours by special arrangements.
- Reservations may be made for the current calendar year only. A room reservation form is required. The room may not be reserved until a completed form is on file with the Village Clerk.
- Room reservations for nonprofit and civic groups may be canceled if room is needed to conduct government business.
- The user group must provide the name and telephone number of the responsible person when making a reservation.
- Both the user group and the responsible person will be held accountable for cleaning the room, bagging all trash, and returning the room to its original setup.
- A deposit may be required on a case-by-case basis. The deposit would be used by the village to offset any cleanup costs. The Village Administrator or her designated representative is responsible for deciding when a fee is to be charged and what the amount will be.
- Doors must be closed during meetings.
- Alcoholic beverages are not permitted on Village Hall premises.
- In the event you need to cancel your reservation, please telephone a minimum of two days in advance.
- The person making application for use of village facilities acknowledges receipt and understanding of the rules and regulations governing their use.
FAILURE TO ABIDE BY THESE RULES & REGULATIONS MAY RESULT IN LOSS OF PRIVILEGE FOR FUTURE USE OF MEETING ROOMS